Space Request Process

Space Request Process

Space requests are defined as a division or department requesting additional or swapping of spaces not currently occupied by the division or department. Please use the Space Request Form to initiate a request. 

  1. Respective VP or President receives their direct report’s request for space. 
    • If approved by the respective VP/President, proceed to step 2.
  2. Together, the VPs review the request in comparison to the Campus Master Plan and other campus initiatives.
    • Recommendation prepared, proceed to step 3.
  3. Executive Cabinet reviews and approves or not.
    • If approved, proceed to step 4.
    • If not, notifications are made to the division/department.
  4. Physical Plant then reviews for alteration/modification needs and feasibility.
    • Cost and feasibility reviewed. 
      • If not feasible, notifications are made to the respective VP or President and the division/department. 
      • If there is a cost, estimates are provided, and proceed to step 5.
      • If no cost (included here is regular maintenance like painting between office moves), proceed to step 5.
    • Physical Plant will coordinate with other involved areas
  5. Information Technology Review
    • Cost and feasibility reviewed. 
      • If not feasible, notifications are made to the respective VP or President and the division/department.
      • If there is a cost, estimates are provided, and proceed to step 6. 
  6. Respective VP or President reviews estimates and funding needs and sources.
    • Determines whether to proceed or not.
    • Identifies funding if applicable.
    • If approved and funded (whether by the department or institutional), proceed to step 7.
  7. Physical Plant acts as project manager and provides instructions to the respective department/division.
    • Division/department enters a work request for the move and/or renovations to Physical Plant and also to the IT Help Desk if IT will be affected by the move or renovation.
    • Physical Plant will oversee the project, coordinate with other involved areas, and communicate the overall project costs to the requestor.